3/29/2026 Southern Tier Events, LLC
WEDDING EXPO
Vendor Application

Tioga Downs Casino
2384 W. River Road
Nichols, New York 13812

Event Details:

If you are a returning vendor, we appreciate your past support. If you are new to Southern Tier Events, LLC welcome and thanks for your interest in our event!

General:

1. Southern Tier Events, LLC Wedding Expo will be held inside the Tioga Downs Casino and will be held rain or shine.  In extreme weather cases where the Event is cancelled it will be determined as early as possible, but in some cases may be the morning of the event.  There are no refunds for Vendor absences or cancellations.
2. Setup will be 8am-11am Sunday.  You will have the option to choose your setup time below.
3. A (8 foot) table, black table cloth and 1 chair will be provided, all additional display tables, tents and counters necessary for product sales, to be provided by the Vendor as applicable.
4. Each vendor spot will be identified. Staff will be available to help you find your spot. Details on space assignment, vendor unloading and parking will be provided within two days of the event via email.
5. Vendors will be required to stay inside their designated area.
6. Southern Tier Events, LLC reserves the right to make any space assignment for any vendor based on extraordinary circumstances including but not limited to safety considerations, type of merchandise sold, and other site considerations. All space assignment decisions are final.
7. Event management does not guarantee in any way the attendance figures for any event or the success of any vendor.
8. The staff reserves the right to decline any application and all decisions are final.
9. All vendors agree to staff their booths during the event from 11:00am to 3:00pm. Vendors agree not to dismantle their display prior to 3:00pm. Vendors who dismantle their display prior to 3:00pm for whatever reason, jeopardize their acceptance to future events.
10. A cancellation fee of $50 will be applied if a Vendor cancels within 5 days before event.

Prohibited:

1. Smoking on premise is prohibited (including vape devices).
2. No inappropriate clothing worn by Vendors.
3. No sales of regulated weapons may take place on premise.
4. No separate signage on property will be permitted.
5. Southern Tier Events, LLC reserves the right to request the removal of inappropriate crafts and/or displays, and vendors selling unauthorized items will be asked to remove those items.
6. No illegal or undesirable conduct.
7. Speakers from any booth shall operate at a reasonable volume to be determined by staff.
8. No fog, smoke, haze, or sparks may be emitted within the space.
9. No staples, tacks, tape, confetti, rice, water beads and or glitter may be used to decorate the ceiling, curtains, or walls.
10. There will be no hanging of décor, lights ect. From ceiling, curtains or walls.
11. PETS (EXCLUDING CERTIFIED SERVICE ANIMALS)

Garbage / Debris:

1. All packaging brought to event will be removed by Vendor.
2. Vendors will keep their area clean during market hours and are responsible to clean their area before departing.
3. Vendors are responsible for cleaning up their own area. All trash must be deposited in trash cans located throughout the venue.
4. Over-sized trash must be removed from the venue and disposed of by the vendor.

Permits / Insurance:

1. Sales tax certificates and food permits must be displayed at Vendor’s booth.
2. Vendor will obtain a Certificate of General Liability Insurance naming Southern Tier Events LLC, and Tioga Downs Casino as Additional Insured.  Insurance Certificate must be on file prior to event.
3. Southern Tier Events LLC signed by Vendors shall include Vendor’s agreement to hold harmless Southern Tier Events LLC, and Tioga Downs Casino against claims arising out of Vendor’s participation in the Southern Tier Events LLC Wedding Expo.
4. Southern Tier Events, LLC is not liable or responsible for any accidents or incidents that occur while vendors, volunteers or patrons are at the event. In addition, Southern Tier Events, LLC assumes no liability or responsibility for any effects vendor products may have on patrons. Each vendor holds responsibility and liability for their own products and product effects.
5. Southern Tier Events LLC application signed by Vendors shall include Vendor’s agreement to hold harmless Southern Tier Events LLC, and Tioga Downs Casino against claims arising out of Vendor’s participation in Southern Tier Events LLC Wedding Expo.

Parking:

1. During loading & unloading Vendors MUST NOT block any fire lane OR ramp.
2.  After you are finished unloading you must move your vehicle.  Staying in any Fire Lane is a safety violation.
3.  You MUST park in the designated parking area.  DO NOT park near the front doors.  Vendors that do not park where you are asked,  for whatever reason, may jeopardize their acceptance to future events.
4.  After you are finished unloading you must move your vehicle.  Staying in any Fire Lane is a safety violation.

Compliance:

1. NYS Law Compliance – All Vendors must comply with all NYS Department of Health & Agriculture & Market rules and regulations.
2. All Vendors are responsible for any fines incurred for noncompliance.
3. The Southern Tier Events LLC application/contract will state that the Vendor understands the Rules and Regulations, that Vendor is in compliance with (have provided proof of certificate to) NYS Agriculture & Markets and Health Department regulations, and that Vendor is providing proof of General Liability Insurance.  Violations of the Rules and Regulations may result in removal of a Vendor from the Event.  All fees will be nonrefundable in this instance.
4. Vendors are responsible for collection and reporting of applicable taxes.

Utilities / Amenities:

1. Heating and cooling in the space is not controlled or accessible by any Southern Tier Events, LLC staff.  We are provided the space as-is.
2. Lighting and power in the space is not controlled or accessible by any Southern Tier Events, LLC staff.  We are provided the space as-is.
3. Electrical outlets are available for electronic equipment, but are limited, those needs should be specified in the application.   Vendors must supply their own extension cords as needed.  Any extension cord used shall be deployed in a manner that does not create any trip hazards for staff and guests.

Privacy:

1. Unless explicitly permitted by the vendor, Southern Tier Events, LLC will not share or distribute vendor’s personal contact information with other individuals or organizations. If provided in the application, Southern Tier Events, LLC will use the Vendor’s website/Facebook link to promote their participation as well as include in a list of participating vendors which will be posted prior to the event.

Marketing:

1. The event will include full promotional coverage
2. Facebook marketing
3. Targeted text messaging

Discounts will be issued to vendors participating in any three of the following Wedding Expo events:

1. 1. 1/31/2026 Wedding Expo (Prison City Pub & Brewery, Auburn)

   2. 2/28/2026 Wedding Expo (Arnot Mall)

   3. 3/29/2026 Wedding Expo (Tioga Downs Casino)

   4. 4/4/2026 Wedding Expo (Holiday Inn, Auburn)

   5. 6/13/2026 Wedding Expo (Seneca Lake Resorts)

   6. 10/17/2026 Wedding Expo (Arnot Mall)

* Any applicable refunds would be credited towards the final payment of the last participated event.
* Discount credited as $15 per event.

Payment:

1. Payment is due 7 days prior to the event.  In person payments must be prior authorized and in such cases are due prior to set up.
2. Acceptable forms of final payment include:
   Venmo (@Amber-Saltsman)
   Paypal (AmberLSaltsman@Gmail.com)
   check
   cash
   money order
3. Make checks payable to:
   Southern Tier Events
   c/o Amber Saltsman
   165 Walnut Street
   Corning, NY  14830

In the event of an emergency at any time while on premise, please contact 911, there are no local or remote alarms within the space.

All applications must be completed fully, include a check in the full amount for space(s), and your insurance information.

Any application not including ALL of the above information will be considered incomplete and will be returned without consideration. If you are you are not chosen for participation for the event, your check will be returned.