May 24th & 25th, 2025 Community Rummage Sale Vendor Application

Saturday, May 24th & Sunday May 25th 2025
Crystal Valley Saddle Club
11568 River Rd.
Corning, NY 14830

Event Details:

While we typically host premium craft fairs in the area we have been requested to organize second hand sale events in key areas.  This will be the first attempt at such an event and our first event with the Crystal Valley Saddle Club.  We look forward to working with you to create a unique shopping opportunity to our Corning community members.

General:

1. Rummage sale is held outside at the Crystal Valley Saddle Club and will be held rain or shine.  In extreme weather cases where the event is cancelled it will be determined as early as possible, but in some cases may be the morning of the event.  There are no refunds for Vendor absences or cancellations.
2. Setup will be 8:00am-10:00am on the day of the event.
3. Vendors will provide all display tables, tents (limited to 10'x10') and counters necessary for product sales, as applicable.
4. Each vendor spot will be numbered and staff will be available to help you find your spot. Details on space assignment, vendor unloading and parking will be provided within two days of the event.
5. Southern Tier Events, LLC  reserves the right to make any space assignment for any vendor based on extraordinary circumstances including but not limited to safety considerations, type of merchandise sold, and other site considerations. All space assignment decisions are final.
6. Event management does not guarantee in any way the attendance figures for any event or the success of any vendor.
7. Every Vendor will be required to donate to the Crystal Valley Saddle Club, this donation is incorporated in your booth fee.  You may make an additional donation if you wish to do so.
8. All vendors agree to staff their booths during the event from 10 AM to 4 PM. Vendors agree not to dismantle their display prior to 4:00 PM. Vendors who dismantle their display prior to 4:00 PM for whatever reason, jeopardize their acceptance to future events.
9. All booths shall be completely dismantled and off premise by 6:30pm.
10. Not all booths will have drive-up access for setup/unloading/loading.  We recommend you bring carts/wagons as needed to support your booth.

Prohibited:

1. Smoking on premise is prohibited (including vape devices).
2. No inappropriate clothing worn by Vendors.
3. No sales of regulated weapons may take place on premise.
4. No separate signage on property will be permitted.
5. Raffles, Lotteries, or Drawings will not be permitted without written pre-approval.
6. Southern Tier Events, LLC reserves the right to request the removal of inappropriate items and/or displays, any vendors selling unauthorized items will be asked to remove those items.
7. No illegal or undesirable conduct.
8. PETS (excluding certified service animals).

Garbage / Debris:

1. All packaging brought to event will be removed by Vendor.
2. Vendors will keep their area clean during market hours and are responsible to clean their area before departing.
3. Vendors are responsible for cleaning up their own area.
4. All trash must be removed from the venue and disposed of by the vendor.

Permits / Insurance:

1. Southern Tier Events LLC signed by Vendors shall include Vendor’s agreement to hold harmless Southern Tier Events LLC and the Crystal Valley Saddle Club against claims arising out of Vendor’s participation in the Southern Tier Events LLC Rummage Sale.
2. Southern Tier Events, LLC is not liable or responsible for any accidents or incidents that occur while vendors, volunteers or patrons are at the event. In addition, Southern Tier Events, LLC assumes no liability or responsibility for any effects vendor products may have on patrons. Each vendor holds responsibility and liability for their own products and product effects.
3. Southern Tier Events LLC application signed by Vendors shall include Vendor’s agreement to hold harmless Southern Tier Events LLC and the Crystal Valley Saddle Club against claims arising out of Vendor’s participation in Southern Tier Events LLC Rummage Sale.

Parking:

1. During loading & unloading Vendors MUST NOT block any fire lane OR ramp.
2.  After you are finished unloading you must move your vehicle.
3.  You MUST park in the designated parking area (photo below).  Vendors that do not park where you are asked,  for whatever reason, may jeopardize their acceptance to future events.
4. DO NOT park in the red area indicated below during the hours of the event.

Compliance:

1. NYS Law Compliance – All Vendors must comply with all NYS Department of Health & Agriculture & Market rules and regulations.
2. All Vendors are responsible for any fines incurred for noncompliance.
3. The Southern Tier Events LLC application/contract will state that the Vendor understands the Rules and Regulations, that Vendor is in compliance with (have provided proof of certificate to) NYS Agriculture & Markets and Health Department regulations.  Violations of the Rules and Regulations may result in removal of a Vendor from the Event.  All fees will be nonrefundable in this instance.
4. Vendors are responsible for collection and reporting of applicable taxes.

Utilities / Amenities:

1. Bathrooms are located in the facility.  If you notice anything out of order, please let the Southern Tier Events, LLC staff know.

Privacy:

1. Unless explicitly permitted by the vendor, Southern Tier Events, LLC will not share or distribute vendor’s personal contact information with other individuals or organizations. If provided in the application, Southern Tier Events, LLC will use the Vendor’s website/Facebook link to promote their participation as well as include in a list of participating vendors which will be posted prior to the event.

Marketing:

1. Facebook marketing
2. Targeted text messaging

Payment:

1. Once online application is submitted, Southern Tier Events, LLC will review, approve/ dismiss and contact each vendor directly via information provided for payment. Accepted methods of payment include check, money order or cash.  Vendor spots are not considered reserved until both application and payment are received. Southern Tier Events, LLC reserves the right to lease out vendor space to next vendor if payment is not received within 7 business days of application.
2. Fees for accepted vendors are non-refundable. Fees from those applicants that are not accepted will be returned.
3. Make checks payable to:
   Southern Tier Events
   c/o Amber Saltsman
   165 Walnut Street
   Corning, NY  14830

Deadline: Applications will not be accepted after 14 days prior to each event.

In the event of an emergency at any time while on premise, please contact 911, there are no local or remote alarms.

10% of all booth fees will be donated to the Crystal Valley Saddle Club.

All applications must be completed fully, include a check in the full amount for space(s), and your insurance information.

Any application not including ALL of the above information will be considered incomplete and will be returned without consideration. If you are you are not chosen for participation for the event, your check will be returned.